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Narcotics Dispensing Cabinet Tutorial – Clinical staff

Narcotics Dispensing Cabinet Tutorial – Clinical staff

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Watch the Narcotics Cabinet‘s new tutorial video to learn how physicians and anesthesiologists can easily and securely access narcotic drugs and controlled substances in the operating room. IDENTI’s automated dispensing cabinet allows fast access to drugs while giving the hospital’s pharmacy full control over what medications have been removed, by whom, and to which patient. With advanced facial recognition technology, 67 personal returns cells and a full sync at the hospital’s internal systems – Identi’s management system is the perfect solution!

 

 

 

Let’s speak about the Secured Narcotics Cabinet.

As you can see, this machine is safe to store controlled medications and narcotics, and it has two different safety mechanisms to ensure that it is secure. You have either to enter with facial recognition technology. We have here the camera, or you could use a fingerprint recognition technology, which would then define for each user to enter into the system. Two different uses can access the machine. We have doctors and pharmacists.

Now I’m going to show you how quick and easy it is to go into the system as a doctor. Simply click on the press to stop and stand in front of the machine, and within seconds it is identified me using my facial recognition technology that it has. There are different possibilities that the doctor can do on this machine. We have to “Take”, “Return” and “Waste”.

  • “Take” is to remove medication out of the drawer.
  • “Return” is to return any whole vials or ampules that were not used during surgery or procedure.
  • “Waste” is to just report on any medication if a vial was broken or not completely used and not finished in surgery.

The first thing that I’ll show you is the “Take”…

You simply click here, and it opens up onto the screen. What is important about this is that there is no need for the doctor to search for the patient in the system. All they can do is take the patient’s barcode. Our machine syncs up to the hospital’s internal system so that only patients that are in the system, their barcode will be recognized, scanned in the barcode reader, and it opens up to the list of medications that the doctor can remove from the cabinet. The first thing you do, you select the medications that you’d like you can select from this list here, and you click “Approve”. The next thing that will do, on the screen, it will show, it will flash which drawer needs to open, as well as flash on the drawer here as well. Pull over the drawer, and as you can see, the two cells open up on the screen, you can see as well which cells were removed. As you can see, it is very difficult to open the cells by force. Only the cells that were requested to be opened can be opened. Once done, close the drawer.

 

The next activity they can do is “Return”…

“Return” is the option to only return whole vials to the system if they were not used. The way that it is done, the doctor can either very conveniently select the patient list here. And it will only show patients that they have used, taken medication previously. It will not show an entire list of patients. Or once again, you can use the barcode of the patient to scan it in the system. One scan, a list will open up of the medications removed for that patient. The doctor then selects the amount that they need to return. And as you can see, the bottom drawer will flash, which is the returns drop. And over here, the light will flash on the drawer as well. Simply open the door, and once again, only the cell that is for the returns is open. And again, none of the cells were open up here without permission, except for the necessary one. The doctor will then return the medications to the cell, and when they are all done close the drawer. What is very good about our machine and what makes it very secure and safe is that it can hold every person accountable for their actions in this machine. It records which doctor has removed medications where they’re placed and what they have returned to the system. A pharmacist can then afterward when they come to remove the returns drawer and empty it, validate that what the doctors have written is correct. They see the details of the patient, the doctor, and the medication that is supposed to be returned, as well as there, are a whole bunch of handy reports that we have in our platform that shows and manages the different medications that were removed and returned in the drawer.

 

One final activity that the doctor can do reports “Waste” on medication…

Once again, select to report a broken vial or by the exact milligrams of what you need to report. And then “Approve”. This is only a place to report this information, the waste does not occur in our machine. And it is to keep track of any medication if a vial was broken or medication was not fully consumed during a surgery or procedure and the doctor will just report it. As you can see, the machine also has a timeout. If the doctor does not press any sort of buttons on the machine after a certain amount of time, it will log out the doctor to prevent anyone from accessing the machine in the doctor’s name.

This was our Secure Narcotics Cabinet, thank you for listening. And of course, if you have any questions, feel free to contact our support team!

 

Narcotics Dispensing Cabinet Tutorial - Clinical staff

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FAQ

Snap & Go is an easy-to-use system that enables medical product identification and charge capture through image recognition technology.

Full UDI information is digitally populated in the hospital’s EMR/ERP/MMIS systems: manufacturer’s name, ref no., batch\lot no., expiration date, and serial number as required by FDA regulations.

SNAP&GO™ Patent-protected image recognition technology
SNAP&GO™
Patent-protected image recognition technology

 

Snap & Go helps reduce sentinel events by providing safety alerts of expired and recalled items at the point of care, including external inventory. 

Visual proof of use is documented automatically as part of the charge/data capture process. The platform, powered by AI and machine learning, maintains a daily-updated global manufacturer catalog list database including UDI and UPN raw data, which enables the automatic charting of items used during a procedure. 

When the system cannot identify an item a remote human back-office team updates the missing information and corrects “bad data” on the fly, to enhance the integrity of items registered in the hospital item master and to provide more than 99% reading accuracy. Relieving the clinical team of time-consuming data entry and obtaining more precise surgery costs means capturing lost revenue through accurate charge-capture, better forecast planning and timely reimbursement.

Kanban for Healthcare offers a reliable and efficient supply management method that helps hospital replenish their medical inventory while reducing waste and avoiding counting errors.

When the method is applied, RFID technology is incorporated to provide automatic re-order. There is a wide range of solutions that differ in the amount of involvement required by the medical staff. The most autonomous solution is the wireless and smart weighing bin by IDENTI Medical, which offers a portable scale with a digital display that automatically creates an inventory order according to the weight of the items inside the bin. 

The GS1 (Global Standards 1) recently adopted a new standard for item identification that permits for the use of one of two methods to obtain GS1 compliance: barcoding or UHF RFID.

Several multinational medical suppliers, including Johnson & Johnson and Boston Scientific, have opted to use UHF RFID and are now in the process of tagging all their products accordingly.

IDENTI Medical provides a complete solution for the next generation of Smart Cabinets that includes advanced UHF RFID embedded in the cabinet and a seamless connection to cloud services and business intelligence-based management software, connecting all stakeholders in the medical supply chain.

RFID Smart Cabinet for hospitals is an automated inventory system developed to helps cath labs, neurosurgery, ophthalmology, EP labs, orthopedics, plastic surgery, gastro and many more operation rooms with their medical inventory management.

The technology tracks at individual item level tagged items stored inside the cabinet, including batch numbers and expiration dates.

The most advanced smart cabinets incorporate a new generation of ultra-high frequency (UHF) RFID tags that are capable of transmitting longer and can be covered by multiple antennas. This enables every stocked item to be read, no matter the size or placement of the items within the cabinet.

TOTAL-SENSE-smart cabinet
TOTAL-SENSE-smart cabinet

 

Specialization in such technology requires in-depth knowledge of RFID technology, its capabilities, and applications. IDENTI Medical is one of a few companies that has managed to provide the high level of accuracy required in the medical sector.

The UDI system was intended to provide easier traceability of medical devices, reduce safety errors, to fight against falsified devices, and eventually significantly improve the effectiveness of operational inventory management and waste. There are many options to record UDI data in hospitals, but today, many medical centers chose to capture UDI information through image recognition technology. The technology, which is fully utilized in various industries, has proven to be efficient and accurate because it decodes a digital image of the product without the need to rely on external tagging or a limited barcode structure. Hence the technology can pull all the relevant information—manufacturer number, serial number, batch number, expiration date—directly from the product label without human involvement, and to populate all the hospital’s software systems.

Healthcare inventory management, or supply chain management is an inclusive term for the group of processes by which healthcare providers are able to perform perpetual inventory tracking, purchases, orders, payments, and more.  The main goal in implementing such systems in large and decentralized organizations is the ability to manage medical inventory in a single centralized management software that can synchronize all internal inventory management processes automatically, to save human resources and avoid revenue losses. One of the biggest problems in recent years is the amount of time and effort required from clinical teams. Today the goal is to develop semi-autonomous systems that do not burden the medical staff with these administrative tasks.

Smart cabinets are an automatic method for managing medical inventory in healthcare organizations, which enable digital tracking and full transparency of implants, tissue and medical devices. Smart cabinets, which are based on RFID technology, can manage inventory at the item level and therefore becomes the most appropriate method for transitioning into consignment stock management. UHF RFID is the most up-to-date and accurate technology for this task due to its ability to accurately read the tags on the product regardless of the angle, orientation, or type of product.

Expiration date management is a protocol which is used to ensure that surgical inventory is safe and proper before being used on a patient. Expired products have the potential to harm or cause detriment to a patient’s health. While the importance of removing expired products and supplies from hospital inventory may seem obvious, 7% to 10% of products expired sit on hospital shelves. Hospitals over the years have tried to address the problem by applying automated expiration date solutions, but the real problem begins when expiring products that were not in the original inventory planning and do not undergo validation reach the operating room theatre—emergencies that require immediate products, products that come directly from the supplier, products taken from other kits are most likely to use expired products. It is therefore important to implement an expiration validity solution that addresses these cases as well. Expiration date management is a problem for many hospitals because they continue to rely on manual processes that slow down their staff and leave too much room for error.

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