What is Snap & Go image recognition?

Snap & Go is an easy-to-use system that enables medical product identification and charge capture through image recognition technology . Full UDI information is digitally populated in the hospital’s EMR/ERP/MMIS systems: manufacturer’s name, ref no., batch\lot no., expiration date, and serial number as required by FDA regulations. SNAP&GO™ Patent-protected image recognition technology Snap & Go helps reduce sentinel events by providing safety alerts of expired and recalled items at the point of care, including external inventory. Visual proof of use is documented automatically as part of the charge/data capture process. The platform, powered by AI and machine learning, maintains a daily-updated global manufacturer catalog list database including UDI and UPN raw data, which enables the automatic charting of items used during a procedure. When the system cannot identify an item a remote human back-office team updates the missing information and corrects “bad data” on the fly, to enhance the integrity of items registered in the hospital item master and to provide more than 99% reading accuracy. Relieving the clinical team of time-consuming data entry and obtaining more precise surgery costs means capturing lost revenue through accurate charge-capture, better forecast planning and timely reimbursement.

What is a Kanban system for inventory management in hospitals?

Kanban for Healthcare offers a reliable and efficient supply management method that helps hospital replenish their medical inventory while reducing waste and avoiding counting errors. When the method is applied, RFID technology is incorporated to provide automatic re-order. There is a wide range of solutions that differ in the amount of involvement required by the medical staff. The most autonomous solution is the wireless and smart weighing bin by IDENTI Medical, which offers a portable scale with a digital display that automatically creates an inventory order according to the weight of the items inside the bin.

What is The New GS1 standard for Item Identification?

The GS1 (Global Standards 1) recently adopted a new standard for item identification that permits for the use of one of two methods to obtain GS1 compliance: barcoding or UHF RFID . Several multinational medical suppliers, including Johnson & Johnson and Boston Scientific, have opted to use UHF RFID and are now in the process of tagging all their products accordingly. IDENTI Medical provides a complete solution for the next generation of Smart Cabinets that includes advanced UHF RFID embedded in the cabinet and a seamless connection to cloud services and business intelligence-based management software, connecting all stakeholders in the medical supply chain.

What is RFID Smart Cabinet for hospitals?

RFID Smart Cabinet for hospitals is an automated inventory system developed to helps cath labs, neurosurgery, ophthalmology, EP labs, orthopedics, plastic surgery, gastro and many more operation rooms with their medical inventory management. The technology tracks at individual item level tagged items stored inside the cabinet, including batch numbers and expiration dates. The most advanced smart cabinets incorporate a new generation of ultra-high frequency (UHF) RFID tags that are capable of transmitting longer and can be covered by multiple antennas. This enables every stocked item to be read, no matter the size or placement of the items within the cabinet. TOTAL-SENSE-smart cabinet Specialization in such technology requires in-depth knowledge of RFID technology, its capabilities, and applications. IDENTI Medical is one of a few companies that has managed to provide the high level of accuracy required in the medical sector.

How to capture UDI data?

The UDI system was intended to provide easier traceability of medical devices, reduce safety errors, to fight against falsified devices, and eventually significantly improve the effectiveness of operational inventory management and waste. There are many options to record UDI data in hospitals, but today, many medical centers chose to capture UDI information through image recognition technology. The technology, which is fully utilized in various industries, has proven to be efficient and accurate because it decodes a digital image of the product without the need to rely on external tagging or a limited barcode structure. Hence the technology can pull all the relevant information—manufacturer number, serial number, batch number, expiration date—directly from the product label without human involvement, and to populate all the hospital’s software systems.

What is a healthcare inventory management system?

Healthcare inventory management, or supply chain management is an inclusive term for the group of processes by which healthcare providers are able to perform perpetual inventory tracking, purchases, orders, payments, and more. The main goal in implementing such systems in large and decentralized organizations is the ability to manage medical inventory in a single centralized management software that can synchronize all internal inventory management processes automatically, to save human resources and avoid revenue losses. One of the biggest problems in recent years is the amount of time and effort required from clinical teams. Today the goal is to develop semi-autonomous systems that do not burden the medical staff with these administrative tasks.

Why manage implant and tissue tracking with a smart cabinet?

Smart cabinets are an automatic method for managing medical inventory in healthcare organizations, which enable digital tracking and full transparency of implants, tissue and medical devices. Smart cabinets, which are based on RFID technology, can manage inventory at the item level and therefore becomes the most appropriate method for transitioning into consignment stock management. UHF RFID is the most up-to-date and accurate technology for this task due to its ability to accurately read the tags on the product regardless of the angle, orientation, or type of product.

What is automatic expiry management?

Expiration date management is a protocol which is used to ensure that surgical inventory is safe and proper before being used on a patient. Expired products have the potential to harm or cause detriment to a patient’s health. While the importance of removing expired products and supplies from hospital inventory may seem obvious, 7% to 10% of products expired sit on hospital shelves. Hospitals over the years have tried to address the problem by applying automated expiration date solutions, but the real problem begins when expiring products that were not in the original inventory planning and do not undergo validation reach the operating room theatre—emergencies that require immediate products, products that come directly from the supplier, products taken from other kits are most likely to use expired products. It is therefore important to implement an expiration validity solution that addresses these cases as well. Expiration date management is a problem for many hospitals because they continue to rely on manual processes that slow down their staff and leave too much room for error.

Procedural Labs Solutions

Next Generation Implant Tracking

Automated inventory management

The perfect bundle for procedural areas

Enjoy the simplicity and precision of solutions powered by AI, machine learning, RFID and image recognition technology.

Optimize surgical utilization and revenue capture with effortless documentation of the full range of items you use in surgery, straight to the EHR.

Point of use utilization data

When OR usage documentation is simplified, nurses can record accurate consumption data in the patient file before the end of surgery.

Our advanced Snap&Go data sensing technology and global SKU database ensure the same, swift and thorough documentation – whether it’s a product from stock, or a bill-only item delivered straight to the procedure room.

Speed doesn’t compromise quality – the powerful combination of computer vision, advanced AI algorithms, and a global, virtual Item Master ensure comprehensive data collection, including full UDI, SKU/lot/batch, and expiry date – no additional keying in required.

24/7 item-level tracking

Our UHF-RFID TotalSense smart cabinet constantly monitors your inventory, providing real-time item-level tracking, plus metrics, reports and data insights.

Full inventory vision supports easy item location and effective expiry management. Automated inventory management and data analytics ensure timely restocks, so that all products are readily available when needed.

Storing inventory on the shelves? No problem, our mobile hand scanner transforms your storeroom into a virtual cabinet – delivering the same digital data that you need to optimize inventory management.

100% transparency from enrollment through billing with image recognition and RFID technologies

Understanding your challenges

ONE solution to optimize
implant tracking, patient safety & charge capture

Procedural areas handle a broad spectrum of inventory supplied by different manufacturers, offering diverse types and sizes of implants and medical supplies, many of which are high-value. With supplies directly arriving at the surgical suite, the hospital must manage a mix of bought-stock and consignment inventory. During surgery, the decision about which implants to use lies solely with the physician. Inventory management in these areas is primarily overseen by the nursing team, with little or no involvement from the supply chain department.

Ineffectively managed implant inventory often leads to several challenges within the department. These challenges include a surplus of 25%-30% in inventory, wastage amounting to 7-10% due to loss or expiry, lack of accurate and updated costing information, wasted nursing time on administrative tasks, and delays or cancellations in cases due to stockouts.

Our services address a myriad of concerns, including expiry and recall management, waste and inefficiencies, storage space constraints, trunk stock, nurse satisfaction, item master variance, tracking usage, charting compliance, manual data entry, billing and reimbursement accuracy, administrative tasks diverting attention from patient care, lack of digitally recorded implant information in the patient file, and the high risk of expired or recalled items being inadvertently used in procedures.

The Most Innovative END-TO-END Solution

Data Sensing Tools

Snap&Go Image Recognition Sensor + TotalSense Smart Cabinet + Mobile Hand Scanner

AI Management Software

Cloud-based software and a global database of reference numbers.

EMR, ERP, MMIS System

Validated data is transmitted to the hospital's and vendors' systems without replacing them (Epic, Oracle Cerner, Infor and more)

Zero effort - 100% visibility

View current stock and usage records

All in One Solution

A wide range of high-value medical devices and implants are managed in procedural labs, so gaining full item-level visibility and real-time utilization data ensures optimized efficiency, improved performance, and high-quality care.

Data underpins effective day-to-day supply chain management in cath labs, IR suites and other procedural areas. It simplifies lab workflows and reduces the time that nurses spend on inventory management – freeing them up to focus on patient care. Procedure room data has management value too, helping to streamline the inventory, reduce waste, optimize billing and boost patient safety.

IDENTI’s procedural lab solutions support enhanced strategic decision-making using real-time data insights and predictive analytics.

Many procedures involve a large and complex range of surgical inventory. Items may arrive in kits and trays, be untagged wires, or small consumables such as nuts, bolts, and screws. These types of inventory are notoriously hard to document, and nurses often need to key each one into the system, so they are at risk of remaining undocumented. Image recognition and AI technology make it simple to digitally document all types of inventory used in procedural spaces, including items without a barcode and small consumables.

Our proven solution streamlines workflows and boosts efficiency in all procedural lab settings, including:

30%+

Inventory reduction

98%+

Charge capture

70%+

Wastage reduction

$1-2M

Saved on expired inventory

Suitable for all procedural settings

Interventional Radiology (IR) Suites
Catheterization Labs
Electrophysiology (EP) Labs
Gastroenterology
Angiography
Neuro and Endo Labs

The Right Technology Delivers

Patient safety

Identify expired or recalled stock items. Use real-time, pre-consumption alerts to minimize litigation risks. Achieve full UDI capture in the EMR, with a searchable batch history database for robust recall-readiness. Enjoy the added protection of your new compliance shield.

Seamless integration

Automated, audit-proof usage documentation is assigned directly to the patient file. Data flows freely into the hospital’s ERP/EMR/MMIS, supporting timely administration. System integration ensures real-time access by vendors for easy and prompt replenishment.

All types of inventory

The system is able to manage and track all types of inventory. Our double protection solution ensures both stock and non-stock items are tracked and documented. Digital recording of usage is now possible without RFID tags or preloading into the Item Master.

Inventory insights

Management decisions are informed by full inventory vision, plus real-time data and analytics. This ensures a streamlined inventory, lower wastage, minimized costs and a route to reduced preference card variance. In addition, data transparency improves vendor negotiations.

Billing and revenue reconciliation

Delivering timely consumption data supports accurate case costing, revenue cycle integrity, full reimbursement and higher margins. OR and procedural rooms finally have high data integrity for optimized revenue generation.

Patient and staff satisfaction

Quick item location, streamlined workflows and an end to post-procedural admin all reduce the supply chain burden on nurses. Simplifying supply chain tasks frees up nurse time for patient care, improves patient satisfaction and results in happier staff!

CASE STUDY

Explore the Heart, Vascular, and Leg Center (HVLC) digital transforming in inventory management

This case study delve into the challenges, the solutions implemented, and the remarkable outcomes achieved through the integration of Snap&Go and TotalSense cutting-edge technology.

KANBAN&PAR

SNAP&GO

TOTAL SENSE RFID

NARCOTICS CABINET

IDENTI PLATFORM