What’s inside:
Three AI-powered tools from IDENTI Medical — Snap & Go™, Total Sense Mobile, and the Wireless PAR Weighing Bin — are transforming healthcare inventory management by reducing waste, recovering revenue, and giving hospitals real-time visibility without adding work to clinical teams.
2025 is shaping up to be a defining year for healthcare operations — especially in the area of healthcare inventory management. As healthcare organizations continue to advance digitally, many are discovering that smart, AI-powered tools can make a powerful difference in clinical efficiency, financial performance, and patient safety.
At IDENTI Medical, we believe that healthcare inventory management can be intelligent, predictive, and fully aligned with the needs of both supply chain and clinical teams. Our technology is designed to work with the realities of hospital life — fast-paced, high stakes, and always focused on care.
Here are three essential AI tools that are already helping leading hospitals take healthcare inventory management to the next level — and the results speak for themselves.
#1 Snap & Go™ – AI Camera for Real-Time OR Documentation
Snap & Go™ is IDENTI’s flagship innovation — a standalone AI camera device that turns every implant and surgical supply used in the OR into structured, billable data in seconds.
There’s no barcode scanning. No typing. No disruption to the team’s workflow.
Snap & Go™ provides visual proof of use and integrates directly with your EHR, ERP, and billing systems. It also connects each captured item to CPT, HCPCS, DRG, and revenue codes, making it a powerful tool for real-time revenue capture.
At a 460-bed U.S. Level 1 Trauma Center with 10 operating rooms, IDENTI deployed Snap & Go™ to help manage an average of 6,000 surgeries per year, including 1,500 orthopedic procedures. The center reported that surgeries often span 3–12 hours and that implant costs per case can reach $80,000, with total implant spend exceeding $10 million annually. The hospital relied on barcode scanning and manual entry, which contributed to a loss of $1,975,350 annually due to incomplete and inaccurate utilization capture. Snap & Go™ mitigated hundreds of thousands in missed revenue and gained 99% data accuracy in implant tracking. The system eliminated the need for manual documentation, reduced audit workloads, and gave leadership full confidence in charge capture and clinical data integrity.
In the context of healthcare inventory management, Snap & Go™ represents a significant shift — not just in how documentation is handled, but in how hospitals align surgical workflows with financial and operational performance.
#2 Total Sense Mobile – Mobile RFID for On-the-Go Inventory Control
Total Sense Mobile adds another layer of innovation — a handheld RFID scanner that instantly tracks high-value implants and consignment items, scanning up to 900 RFID tags per second. It transforms unmanaged corridor piles into fully digital, trackable spaces. With no infrastructure required, it’s ideal for manually managed environments. Data is transmitted instantly to hospital and vendor systems via the IDENTIPlatform, flagging shortages, balancing inventory, and preventing waste.
This solution was deployed at Hôpital de la Croix-Rousse, one of the largest public hospital networks in France. Within the hospital’s Interventional Cardiology Unit, the clinical and pharmacy teams were responsible for managing more than 200 SKUs of non-implantable sterile medical devices — including balloon catheters, angiography kits, diagnostic wires, and sutures. Stock was partially vendor-managed and previously tracked through manual count sheets and spreadsheet reconciliation.
The department supports around 230 cardiac procedures per month, and annual spend on these devices totaled over €1 million. Prior to implementing IDENTI’s RFID solution, the department held stock valued at €179,995. After just 8 months of using Total Sense Mobile, and based on automated replenishment guidance from the system, inventory value was reduced to €148,620 — a strategic drop of more than €31,000 without compromising availability.
Even more compelling was the improvement in expiry management. The value of expired items held in stock dropped from €5,631 to just €696 — a remarkable 87.6% reduction in high-risk waste. This was directly attributed to improved traceability, real-time expiry alerts, and more responsive collaboration between pharmacy and supply chain.
Manual counting, which previously consumed hours of staff time each week, was virtually eliminated. Inventory checks became on-demand and accurate, with automated syncing between the RFID scanner, hospital systems, and vendor platforms. For any hospital or health system looking to elevate healthcare inventory management, Total Sense Mobile offers a powerful, low-barrier entry point into full supply visibility — without infrastructure changes or workflow disruption.
#3 Wireless PAR Weighing Bin – Predictive Replenishment Without the Effort
Bulk supplies in nursing units are notoriously difficult to manage. Too often, teams rely on outdated PAR sheets, manual counts, or “visual estimation” to keep shelves stocked. But IDENTI’s Wireless PAR Weighing Bin changes that dynamic entirely. Using real-time weight sensors and predictive analytics, the system tracks usage, forecasts demand, and triggers restocking orders before supplies run low.
Tobey Hospital, a 100-bed community hospital in southeastern Massachusetts and part of the Southcoast Health System, set out to modernize its manual PAR-level inventory process in medical-surgical nursing units. The hospital’s materials management team was spending hours each week manually checking stock levels, replenishing supplies based on visual estimates or outdated spreadsheets. This led to frequent overstocking, missed items, and operational inefficiencies.
By implementing IDENTI’s Wireless PAR Weighing Bin, Tobey Hospital fully automated its bulk inventory replenishment — using real-time weight sensors to detect supply usage and automatically generate restocking orders. Each smart bin continuously fed data to the IDENTI AI Platform, which used historical consumption data and predictive analytics to optimize PAR levels without requiring staff intervention.
The results were measurable and immediate. The hospital reduced manual inventory effort by 83%, freeing up logistics staff to focus on more strategic tasks. Zero stockouts were reported during the pilot period, compared to frequent shortfalls in the previous manual process. Tobey Hospital achieved a one-time inventory reduction of 44%, saving $7,723 in just one room, with bulk items adjusted to match true clinical usage. The system generated daily automated reports, offering real-time insights into restocking frequency, inventory turns, and cost-saving opportunities. Tobey was able to optimize the PAR levels of supplies in TERU based on data trend analyses. The system recommended Max Level adjustments of 50% across 150 SKUs, which — when implemented — are projected to save a further $7,340.
Beyond the numbers, the hospital reported a significant shift in staff satisfaction. Nursing teams were no longer responsible for flagging missing items, and the materials department gained confidence in inventory accuracy. Supply chain leaders also emphasized that having real-time, AI-backed inventory data allowed for smarter purchasing decisions and long-term planning.
In the context of healthcare inventory management, Tobey Hospital’s success highlights how predictive, weight-based automation can eliminate inefficiencies while improving operational control. It’s not just a smarter way to manage stock — it’s a strategic advantage for hospitals that want to run leaner, respond faster, and reduce waste without compromising care.
A Smarter, Simpler Approach to Healthcare Inventory Management
These three technologies — Snap & Go™, Total Sense Mobile, and the Wireless PAR Weighing Bin — each address a different challenge in healthcare inventory management. But together, they form a cohesive, intelligent automation platform that helps hospitals:
- Capture more revenue
- Ensure full traceability
- Prevent stockouts and overstocking
- Eliminate manual inventory tasks
- Build confidence in the data that drives decisions
Hospitals using IDENTI’s solutions are not only reducing waste and improving charge capture — they’re also empowering their teams to work more efficiently and focus on what matters most: delivering care.
The next chapter of healthcare inventory management will be written by organizations that choose to lead — by investing in intelligent infrastructure that adapts to their workflows, supports their staff, and pays for itself in operational improvements.
IDENTI is proud to partner with hospitals around the world to make that future real.
