Epic Charge Capture Integration:
Securing OR Revenue Integrity and Reimbursement Accuracy
IDENTI’s Epic Charge Capture Integration bridges the gap between clinical usage and financial billing. By capturing data at the point of care and automating the flow into Epic Optime, we ensure that every implant, supply, and billable item is accurately recorded, validated, and reimbursed.
The Financial Impact of Fragmented Charge Capture
Operating room and procedural area revenue represents one of the highest concentrations of financial risk and opportunity within health systems. Due to the complexity, variability, and high-dollar nature of these environments, hospitals frequently experience revenue leakage and documentation gaps.
Common challenges include manual implant documentation, human error, bill-only inventory workflows, reliance on miscellaneous items and generic charge codes, inefficient barcode scanning processes, and limited real-time validation of supply usage.
Without automated charge capture integration, these vulnerabilities can result in missed charges, delayed billing, compliance exposure, and reduced revenue integrity.
Manual Data Entry
Nurses spend up to 20% of their time on documentation instead of patient care, leading to “documentation burnout” and increased error rates in the Revenue Cycle.
Missed HCPCS
and NDC Documentation
High-dollar implants require precise HCPCS and NDC data for claim approval. Manual gaps here are the leading cause of claim denials.
Revenue Leakage
via Temporary Codes
When item masters aren’t synced, staff use fallback codes. This delays billing, triggers audits, and often results in under-reimbursement.
How IDENTI Enhances Epic Without Replacing It
IDENTI does not replace Epic Optime. Epic Optime remains the hospital’s core EHR platform.
IDENTI strengthens Epic Optime by ensuring the data entering the system is complete, validated, and aligned with actual clinical usage.
✔ Usage is captured automatically at the point of use in real time
✔ Documentation is validated before charges flow downstream
✔ ERP, MMIS, and billing systems stay synchronized
✔ Revenue integrity teams gain visibility
✔ Audit risk is reduced
The integration complements Epic — it does not replace it.
EPIC Synchronization
Seamless integration with
EMR, ERP, MMIS, and vendor systems. Easily integrates with your existing systems – transferring practical, usable data
Item Identification & Validation
AI-powered management software to boost revenue and quality of patient care. Data is processed on a cloud platform using global medical implant databases and human services
Data Capture
Autonomous advanced tracking tools. Automatic sensors collect data in ORs and procedure rooms and perform perpetual inventory tracking
Financial Outcomes of Epic Charge Capture Integration
Hospitals implementing automated Epic charge capture integration often experience measurable operational and financial improvements. By capturing and validating implant and supply usage at the point of care, organizations reduce missed implant charges, accelerate reconciliation cycles, and decrease the need for downstream billing corrections. Improved documentation accuracy also helps mitigate compliance exposure while strengthening visibility into operating room revenue performance. In addition, aligning supply chain data with revenue cycle workflows fosters better collaboration between clinical, financial, and operational teams. Because operating rooms represent one of the highest revenue-density environments within hospitals, even small documentation gaps can translate into meaningful financial impact over time.
Proven Success:
Recovering 38% of Lost Charges in Orthopedic Surgery
In a recent audit of a complex elbow procedure, IDENTI’s charge capture optimization revealed a 38% discrepancy between manual notes and actual item consumption. By automating the capture process, the facility recovered thousands of dollars in a single case—revenue that was previously unbilled.
