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IDENTI Medical - Healthcare Supply Chain Management
Epic Charge Capture Integration for OR Revenue Protection

Epic Charge Capture Integration:
Securing OR Revenue Integrity and Reimbursement Accuracy

IDENTI’s Epic Charge Capture Integration bridges the gap between clinical usage and financial billing. By capturing data at the point of care and automating the flow into Epic Optime, we ensure that every implant, supply, and billable item is accurately recorded, validated, and reimbursed.

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The Financial Impact of Fragmented Charge Capture

Operating room and procedural area revenue represents one of the highest concentrations of financial risk and opportunity within health systems. Due to the complexity, variability, and high-dollar nature of these environments, hospitals frequently experience revenue leakage and documentation gaps.

Common challenges include manual implant documentation, human error, bill-only inventory workflows, reliance on miscellaneous items and generic charge codes, inefficient barcode scanning processes, and limited real-time validation of supply usage.

Without automated charge capture integration, these vulnerabilities can result in missed charges, delayed billing, compliance exposure, and reduced revenue integrity.

IDENTIPlatform - Epic Charge Capture Integration

Manual Data Entry

Nurses spend up to 20% of their time on documentation instead of patient care, leading to “documentation burnout” and increased error rates in the Revenue Cycle.

Missed HCPCS
and NDC Documentation

High-dollar implants require precise HCPCS and NDC data for claim approval. Manual gaps here are the leading cause of claim denials.

Revenue Leakage
via Temporary Codes

When item masters aren’t synced, staff use fallback codes. This delays billing, triggers audits, and often results in under-reimbursement.

How IDENTI Enhances Epic Without Replacing It

IDENTI does not replace Epic Optime. Epic Optime remains the hospital’s core EHR platform.
IDENTI strengthens Epic Optime by ensuring the data entering the system is complete, validated, and aligned with actual clinical usage.

✔ Usage is captured automatically at the point of use in real time
✔ Documentation is validated before charges flow downstream
✔ ERP, MMIS, and billing systems stay synchronized
✔ Revenue integrity teams gain visibility
✔ Audit risk is reduced

The integration complements Epic — it does not replace it.

What IDENTIPlatform records after products captured at the point of use by Snap&Go. Complete product data and an electronic paper trail support Charge Capture Optimization for hospitals to accurately capture and record what was used to boost hospital revenue
DATA YOU CAN USE

EPIC Synchronization

Seamless integration with
EMR, ERP, MMIS, and vendor systems. Easily integrates with your existing systems – transferring practical, usable data

Epic Charge Capture Integration for OR Revenue Protection | IDENTI Medical
Epic Charge Capture Integration for OR Revenue Protection | IDENTI Medical
Hospitals implementing automated Epic charge capture integration typically see: • Fewer missed implant charges • Faster reconciliation cycles • Reduced billing corrections • Lower compliance risk • Stronger OR revenue visibility • Improved collaboration between Supply Chain and Revenue Cycle

Item Identification & Validation

AI-powered management software to boost revenue and quality of patient care. Data is processed on a cloud platform using global medical implant databases and human services

Epic Charge Capture Integration for OR Revenue Protection | IDENTI Medical
Epic Charge Capture Integration for OR Revenue Protection | IDENTI Medical
What happens after products captured at the point of use by Snap&Go. Complete product data and an electronic paper trail support Charge Capture Optimization for hospitals to accurately capture and record what was used to boost hospital revenue

Data Capture

Autonomous advanced tracking tools. Automatic sensors collect data in ORs and procedure rooms and perform perpetual inventory tracking

Financial Outcomes of Epic Charge Capture Integration

Hospitals implementing automated Epic charge capture integration often experience measurable operational and financial improvements. By capturing and validating implant and supply usage at the point of care, organizations reduce missed implant charges, accelerate reconciliation cycles, and decrease the need for downstream billing corrections. Improved documentation accuracy also helps mitigate compliance exposure while strengthening visibility into operating room revenue performance. In addition, aligning supply chain data with revenue cycle workflows fosters better collaboration between clinical, financial, and operational teams. Because operating rooms represent one of the highest revenue-density environments within hospitals, even small documentation gaps can translate into meaningful financial impact over time.

Snap&Go integration with EPIC

Proven Success:

Recovering 38% of Lost Charges in Orthopedic Surgery

In a recent audit of a complex elbow procedure, IDENTI’s charge capture optimization revealed a 38% discrepancy between manual notes and actual item consumption. By automating the capture process, the facility recovered thousands of dollars in a single case—revenue that was previously unbilled.

Read the Case Study
recovering 38% of Lost Charges in Orthopedic Surgery with Identi’s charge capture optimization

Join the worldwide success

Our charge capture rate was less than 60%, but if we include all the items we didn’t even attempt to reord, it would drop even lower… today our item capture average rate is above 90%, which benefits all areas of the business.
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Vinod Kumar

Vascular Specialist and Interventional Cardiologist
Heart, Vascular, and Leg Center
Heart, Vascular, and Leg Center

Verified Review

In bill-only workflows, items are often used without being known in advance — they’re not in the system, pricing is missing, and billing is delayed or incomplete. With Snap&Go’s camera-based charge capture, every item is documented at the point of care, and with the connection to the virtual SKU database, hospitals can assure all items are tracked.
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Nancy Duffy

Director Supply Chain
AnMed Health
AnMed Health

Verified Review

Using tools such as Snap&Go, with integrated AI capabilities, is essential for hospitals aiming to enhance their revenue cycle management, focusing on the effective management of supply utilization in operating rooms with full accuracy. Snap & Go ensures thorough documentation and expedites the process. Combining it with additional automated inventory management systems and asset management tools employing RFID technology addresses other inventory challenges, including asset location, demand planning, and workflow streamlining. Machine learning and predictive analytics also offer valuable insights.
Read More

Troy Waller

VP Healthcare
ID Integration
Using tools such as Snap&Go, with integrated AI capabilities, is essential for hospitals aiming to enhance their revenue cycle management, focusing on the effective management of supply utilization in operating rooms with full accuracy. Snap & Go ensures thorough documentation and expedites the process. Combining it with additional automated inventory management systems and asset management tools employing RFID technology addresses other inventory challenges, including asset location, demand planning, and workflow streamlining. Machine learning and predictive analytics also offer valuable insights.

Verified Review

I do believe there is a problem in the OR with correct documentation of products used. I believe AI can help with this problem and Snap and Go can make a difference. For example, instead of having to verify a product, having AI figure it out would save time for the hospital staff. I believe AI for operational decisions is something that will give your hospital an edge. Technology that saves time and makes OR staff jobs easier and more efficient like Snap and Go, should be in every OR.
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Michael Levison

Business Development Healthcare
Cardionmor Medical LLC
"I do believe there is a problem in the OR with correct documentation of products used. I believe AI can help with this problem and Snap and Go can make a difference. For example, instead of having to verify a product, having AI figure it out would save time for the hospital staff. I believe AI for operational decisions is something that will give your hospital an edge. Technology that saves time and makes OR staff jobs easier and more efficient like Snap and Go, should be in every OR. "

Verified Review

You’ve got your OR financial revenue being done immediately, and what better way – instead of having a nurse typing that in one product at a time – they can place the item under the camera and see it zoom through the system. I see the benefit in reduced time spent manually inputting data into the EMR. Also, the quality of information – with every detail recorded. It leads to all utilization charges being in the computer and ready for submission, speeding up the billing process, as well as making sure reimbursement is maximized, so there will be an increase in financial revenue.
Read More

Pamela Turner

Director of Nursing for Peri-Operative Services and Procedural Areas
Trauma Medical Center
You’ve got your OR financial revenue being done immediately, and what better way – instead of having a nurse typing that in one product at a time – they can place the item under the camera and see it zoom through the system. I see the benefit in reduced time spent manually inputting data into the EMR. Also, the quality of information – with every detail recorded. It leads to all utilization charges being in the computer and ready for submission, speeding up the billing process, as well as making sure reimbursement is maximized, so there will be an increase in financial revenue.

Verified Review

Snap&Go replaced systems that forced nurses to reconstruct reality after the fact with automatic, real-time capture—reducing workload, improving data accuracy, and integrating seamlessly into clinical workflows as they actually happen
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Ann Williamson

Regional Chief Nurse Executive
Kaiser Permanente Northern California
Kaiser Permanente Northern California

Verified Review